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Webex Meetings resources

Connect face-to-face from anywhere with Webex Meetings. We've got everything you need to get started and become a video collaboration expert. Ready to go?

Get started with Webex Meetings

We'll help you get started with your new way to collaborate. Check out our resources to hit the ground running with Webex Meetings.

Meet your new collaboration tool

Bring your team together with Webex Meetings. Video conference together with high-quality audio, chat, screen sharing, and more on any device.
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Download the app

Before you begin, install the Webex Meetings app. You can also access Webex in your browser at

Get to know Webex Meetings

Take a second to explore Webex Meetings. Customize your experience, try a test meeting, and learn how to personalize your view.

Explore Webex Meetings

Personalize your experience
Give your name a face and make it easy for people to identify you by uploading a profile picture.
Sign in to your Webex site at and select My profile from the drop-down menu under your name in the upper-right corner.
Select Change on your profile picture.
Voila! You now have a profile picture.

Take a test drive

Master the basics
Watch our video overview to get acquainted with Webex Meetings fast. We'll show you everything you need to know before, during, and after your meetings.
Give it a go
Test your audio, find the best angle on video, and check out all the bells and whistles so you're ready to crush your next meeting.

Change up your view

See more faces with Grid View

Use Grid View when you're in a meeting to see everyone on the call when no one is sharing content.

Create a distraction-free background

Blur distracting backgrounds during video calls when you join through the Webex Meetings desktop app. You can even use your own image as a virtual background! For the best results, use an image larger than 1280 x 720 pixels.

Try connecting

Whether you're starting a team meeting or joining a working session, connecting has never been easier.

Connect one-on-one


Start a meeting

There are a few different ways to meet in Webex Meetings. Here are a few of them:

View all your upcoming meetings in the mobile app or in the Webex Meetings desktop app. At the scheduled meeting time, select the green Start button on the meeting invite or in the app to begin.

Use your Personal Room link to meet anytime. Send your Personal Room URL as the meeting link so users can simply click and join. Your Personal Room URL is formatted as

Join a meeting

Quickly join meetings from your computer, mobile device, phone, or video system—whichever works best for you.

Click the green Join button on your Upcoming Meetings list or in your email invite. Need a password to join? Find it in the email invite.

Join your meeting by phone by calling the phone number listed in the email invite. Once you dial in, you’ll be able to hear everyone, but you won't see anyone or any shared content.

How to use Webex Meetings

We'll show you how to schedule and control meetings with ease. You can also use virtual backgrounds when your office is a mess, you're on the go, or you just want to change it up!



Schedule a meeting from the desktop app

Sign in to your account.
Select Schedule to go to the Schedule a Meeting page.
Choose a meeting template.
Enter the meeting information and invite attendees by email.
Click Schedule.

Use Webex Productivity Tools to make scheduling even easier

Webex Productivity Tools allow you to schedule, start, and join Webex meetings directly in Microsoft Outlook.
From the Downloads page on your Webex site, under Cisco Webex Productivity Tools, select Download.
When the installation is finished, open the Webex Meetings desktop app and click Schedule.
A new Outlook calendar invitation will open, and the Webex invite information will auto-populate.

Get to know your
meeting controls

Your meetings should run smoothly and Webex meeting controls can make that happen.
Click Mute when you're not talking.
Click Unmute when you want to talk. When it's red, you're muted.
Turn off video by clicking Stop Video.
Turn on video by clicking Start Video.
Share your screen when you want to show slides, documents, and more. Click Share to start sharing.
Record the meeting to share with people who can’t attend. Click Record to begin and click it again to stop the recording at any time. We’ll email you the recording link post-meeting to share with others
End the meeting. If you’re the host and want to leave the meeting, assign a new host so others can continue.

Click the Participants icon to see all meeting participants. The icon will turn blue when the participant list is up.
Send a message to the presenter or other attendees and ask questions during your meeting by clicking on the Chat icon. The chat bubble will turn blue and the conversations will show up on the right panel.
View your options by clicking on the three dots. You can lock the meeting for restricted access or copy the meeting link to send to others in a message.

Share in Meetings


Share anything

It’s always easier to explain by showing. While in your meeting, share an application, file, or your entire screen with remote guests in real-time.
Click Share.
Select the content you want to share, including individual files or documents, applications, multimedia, or your entire screen with everything you have open and in view.

Whiteboard together in a meeting

When you whiteboard, you can visualize concepts and come up with great ideas. It will automatically save and you can share it with the team post-meeting.

Click and then select New Whiteboard.

Notetaking for all

Want to take notes while sharing content? Whether you’re receiving feedback or simply want to make note of something, annotating allows you to add notes to view later. You can even allow other participants to annotate, too.
While you’re sharing content, hover the mouse over the You’re sharing message at the top of the screen and click Annotate.
Click an option from the Annotate toolbar.
Meeting hosts can allow participants to annotate content that’s being shared.
Click on the Participant menu.
Select Assign Privileges.
Select Participants and check the Annotate checkbox.

Manage your meetings
with breakout sessions

Leading a training session or working with a large group? Use breakout sessions to place meeting participants into smaller groups where they can share ideas and collaborate together.
Ready to break?
Get the most from your breakout sessions
As a breakout session attendee, you can see who else is in your session, ask the host for help, and more.

Free yourself from your desk

Work can happen anywhere. With Webex, you don’t need to be at your desk for your next meeting.

Get the mobile app

You can use Webex on your computer, mobile device, or web browser. Install it on multiple devices and switch between them, hassle-free, because the app adjusts to the device you're using. Your content stays in sync because everything is stored in the cloud.
Download the Webex Meetings app, too. You’ll be able to run your meetings whether you’re in the office or on the go.
Download the Webex Meetings app:

How to use the Webex Meetings mobile app


Use the Webex Meetings mobile app to tailor your settings, including notifications, audio and video preferences for meetings, and calendar integrations on your device.

To view and adjust your settings, open the app and click .

Schedule a meeting

Swipe left to My Meetings, then tap the schedule icon in the upper-right corner of the app.
Give your meeting a title.
Edit the time and date of the meeting.
Add the email addresses of your meeting guests.
Tap Schedule in the upper-right corner.

Join a scheduled meeting

Quickly join a scheduled Webex meeting or jump into a Personal Room meeting with the app.
Swipe left to view My Meetings and then tap Join. You can also click Join Meeting, enter the meeting number, Personal Room URL, or the host’s username, and then tap Join.
From your calendar, you can click Join on the meeting event.

Best practices

We'll show you how to integrate Webex Meetings into your workday so you can get the most out of video collaboration.

Best practices for video

Have the confidence to be yourself on camera. We’ve got a few tips that will have you looking and feeling your best on video for your next meeting.
Check your surroundings. Before you join, look for anything that could be distracting, like that pile of unfolded laundry or dizzying painting behind you. Tidy spaces and clear backgrounds help everyone stay focused on you.
Find your angles. Ensure you look your best by avoiding bright lights above or behind you. Keep your chin up, your shoulders squared, and the camera at eye level. You look great!
Optimize meeting quality. Switch to Wi-Fi for better sound and video quality and mute yourself when you’re not talking. This will help reduce background noise for everyone, so you can all focus on the meeting.
Be you. Being professional doesn’t mean you have to abandon your personality. Maintain eye contact and be respectful but embrace your quirks, too. Smile, you’re on Webex!

Attend a live online class

Learn more about the new Webex in our free, expert-led online sessions! 

Be part of the Webex Community

Ask questions, start a conversation, and connect with like-minded people to discuss all things Webex.

Need more help?

Check out the help center for articles, answers to FAQs, online classes, videos, and more.